How do I separate internal & external publications?

To separate internal and external publications, publish them on two domain names: a secured domain name for internal projects and a public one for external projects. Each domain name gets its own category, and each project goes into one of the two categories.

Because security is set on the domain name, every project in the internal category is secured automatically. You don't need to secure each internal project separately, and a new project is protected as soon as you place it in the internal category.

Set this up in this order: first the two domain names, then a category for each, then place your projects. A category can only be created once a domain name exists.

Setting up a secured and a public domain name

The internal domain name is secured with a login; the external domain name has no security, so anyone with the link can view its projects. You need a subscription that allows at least two domain names: when you reach your maximum, the Add domain name button is disabled.

To create the internal (secured) domain name:

1. Go to Settings and click Domain names.
2. Click Add domain name.
3. Choose A default Maglr domain name or Connect your own domain name.
4. Enter the name, for example internal, and click Check.
5. Under "Use domain for publication type", choose the publication type of your projects, or All publication types.
6. Under "Secure domain name", switch on Activate login security.
7. In the list below the switch, keep Secure with manual password and enter a password at "Choose a password", or choose Secure using an auto-login URL.
8. Click Save domain name.

Depending on your subscription, the login type list can also offer "Secure with email login" and "Secure with IP filter". Some subscriptions also have a separate "Activate Single Sign-On" switch in the same section.

To create the external (public) domain name, repeat steps 1 to 5 with a different name, for example external, leave Activate login security off, and click Save domain name.

Creating a category for each domain name

When you create a category, you choose its domain name under "Publication space (home)". Projects in the category are then published on that domain name. Create one category for the internal (secured) domain name and one for the external (public) domain name.

1. Go to Settings and click Categories.
2. Click Add category.
3. Enter a "Category name", for example Internal publications.
4. Under "Publication type", choose the publication type.
5. Under "Publication space (home)", choose the internal domain name.
6. Click Save.
7. Repeat steps 2 to 6 for the external category, and choose the external domain name under "Publication space (home)".

If Add category is disabled, your account has no domain name yet. Create the domain names first, as described in Setting up a secured and a public domain name.

Showing an overview page on each domain name

A domain name can show an overview page with all its projects when visitors open the domain name itself, for example internal.publications.com or external.publications.com. This is optional, and you set it per domain name once a category is coupled to it. The overview page isn't available for domain names set to Micro content.

1. Go to Settings and click Domain names.
2. Click the pencil icon next to the domain name.
3. Under "Filter projects", check that the category for this domain name is ticked under "Show all projects within one or multiple categories".
4. Under "Set root action", at "Choose root action", choose Show the overview page with all projects.
5. Click Save changes.

Placing a project on the internal or external domain name

A project is published on the domain name of its category. Put internal projects in the category of the secured domain name and external projects in the category of the public domain name. A project in no category has "No live URL".

• New project: when you create the project, choose the category under "Add to category".
• Existing project: open the project's menu, click Settings, and choose the category in the "Category" field.

Frequently asked questions

Can I secure a single project instead of a whole domain name?

Yes. Open the project's menu, click Settings, go to the "Security" page and activate security for that project. Domain name security secures every project published on that domain name; project security secures only that one project.

What happens if a project is in both the internal and the external category?

The project is published on both domain names. On the public domain name it has no security, so anyone with the link can view it. Keep each project in only one of the two categories.

Why can't I add a category?

A category always belongs to a domain name. When your account has no domain name yet, Add category is disabled with the message "Add a domain name first: a category always belongs to a publication space." Add a domain name under Settings > Domain names first, then create the category.

Updated on: 29/10/2026