Restrict or grant users access to publications
Access to a specific publication can be granted via the project settings. In some cases, rights may be restricted for certain users. Through this setting, manual access to a project can be granted in order for the user to view and edit a specific project.
Go to a project and click project settings on the left side of your screen. Go to the share with users tab to select the users who should be able to access and edit the project. Don't forget to click 'save'. Selected users will receive an email notification that they have gained access to the project.
You can also revoke/restrict a users' permission to view the publication by repeating the steps above, but this time deselecting the ticked box to remove the user. Only those who have access to the publication will be able to see the project in the overview page.
Note: these restrictions and granting permissions both work online and offline, so when a user is using the iPad app, then these settings still apply to this user.
If a publication cannot be edited by a user, the user will still be able to create a new project and link a publication page to a page from the locked publication. Users who have access to this publication can then make changes to the original, which are then reflected on to the linked publication. This is similar to the Linked Page function.
Share with users
Go to a project and click project settings on the left side of your screen. Go to the share with users tab to select the users who should be able to access and edit the project. Don't forget to click 'save'. Selected users will receive an email notification that they have gained access to the project.
Restricting access to publications
You can also revoke/restrict a users' permission to view the publication by repeating the steps above, but this time deselecting the ticked box to remove the user. Only those who have access to the publication will be able to see the project in the overview page.
Note: these restrictions and granting permissions both work online and offline, so when a user is using the iPad app, then these settings still apply to this user.
Link to restricted publication
If a publication cannot be edited by a user, the user will still be able to create a new project and link a publication page to a page from the locked publication. Users who have access to this publication can then make changes to the original, which are then reflected on to the linked publication. This is similar to the Linked Page function.
Updated on: 25/06/2025