Articles on: Presenter App

Adding users & login options

This article explains how to add users to your Maglr account, which role to give someone who only uses the Maglr Presenter apps, and the ways people in your organisation can log in to the Presenter apps. To log in to the Presenter apps, a person needs a Maglr user, and your account needs to include the Presenter apps.


Image: adding a new user through the Maglr dashboard


Adding a user


Users with the Super admin or Team leader role can add users in the Maglr dashboard. A Team leader can't give someone the Super admin role.


To add a user:


  1. Go to Settings → Users.
  2. Click Invite user.
  3. Fill in First name, Last name and Email contact.
  4. Under Connect with team, choose a role in Role inside team. Choose Presenter for someone who only uses the Presenter apps. If your account has several teams, switch on each team the user belongs to and choose a role for each one.
  5. Optionally, tick the categories the user gets access to under Different rights to categories, if this option is shown.
  6. Click Invite user.


The user gets an email to activate their account. Until they do, the user list shows them as "Not activated".


Each role comes with a preset group of rights in the dashboard, and the role's description appears next to the role list. You don't need to change the rights under Adjust rights manually to create a Presenter user: the Presenter role already switches off everything except access to the Presenter apps.


If your account has Two-Factor Authentication or Single Sign-on, the Account security section of the form lets you require either one for this user.


Presenter users and the user limit


The number of users you can add depends on your subscription. The heading of the Users page, under Settings → Users, shows how many users are in use and how many your subscription allows.


Users with the Presenter role are free: they don't count toward your user limit, and the user list marks them as a free user. When you've reached the limit, the form shows "Maximum number of users reached. Upgrade your subscription." You can still add Presenter users at that point. To add more users with editing rights, a Super admin can click Change subscription and upgrade your subscription.


The Presenter role only appears in the role list when your subscription includes the Presenter apps.


A Presenter user can log in to the Maglr desktop app (Windows and macOS) and the tablet and mobile app (iOS and Android) to download presentations. When a Presenter user logs in to the Maglr dashboard, they see only the Present page, with the download links for these apps.


Ways to give people access to the Presenter apps


How you set up access to the Presenter apps depends on whether everyone presents the same content, and whether people make their own presentations.


One shared account for everyone


When everyone in your organisation presents the same presentations, one shared Maglr user is enough. Several people can log in with this account in the Presenter apps at the same time, each on their own device.


To set this up, add a user with a shared email address, for example presenter@companyname.com, and give it the Presenter role, as described in Adding a user. Then share the login details with the people who present.


Personal accounts for presenters


If you want each presenter to have their own login, add a separate user for each person under Settings → Users and give each one the Presenter role. Presenter users don't count toward your user limit. When they log in to the Maglr dashboard, they see only the Present page with the download links for the Presenter apps.


Personal accounts for users who make presentations


People who make their own presentations need a personal Maglr user with a role that has editing rights, such as Designer or Contributor. With this user, they create projects in the Maglr dashboard, then log in to the Presenter apps with the same login to download them. A project only appears in the apps when it's placed in a category and published. Which presentations a user sees in the apps depends on the categories they have access to. Read more about categories & rights in the Apps


Logging in with Single Sign-on (SSO)


Enterprise organisations can connect Maglr to their corporate Single Sign-on (SSO), for example Microsoft or Google. With SSO, users log in to Maglr with their corporate account instead of a Maglr password.


SSO doesn't create users. Each person still needs a Maglr user, added under Settings → Users, and their role decides what they can do, just as for users without SSO. When an employee's corporate account is closed, they can no longer log in to Maglr. Their Maglr user stays in the user list until you remove it, so remove it under Settings → Users to free up the seat. Read more about Single Sign-on (SSO) for Enterprise


Frequently asked questions


Do Presenter users count toward my user limit?


No. Users with the Presenter role are free and don't count toward the user limit of your subscription. You can add Presenter users even when all paid users are in use.


Can several people use the same account in the Presenter apps at the same time?


Yes. Several people can log in with the same Maglr user in the Presenter apps at the same time, each on their own device. Each device gets its own login session, so logging in on one device doesn't log out the others.


Why can't I choose the Presenter role?


The Presenter role only appears in the role list when your subscription includes the Maglr Presenter apps.


What does a Presenter user see in the Maglr dashboard?


A user with the Presenter role sees only the Present page in the Maglr dashboard. This page has the download links for the Maglr desktop app (Windows and macOS) and the tablet and mobile app (iOS and Android).

Updated on: 29/10/2026