Configuring app categories & access rights

The Presenter App shows the same categories and projects that a user sees in the Maglr dashboard. Each category has its own category rights, which decide which users see the projects in it and whether they can edit them. The Presenter apps are the Maglr desktop app (Mac and Windows) and the Tablet & mobile app (iOS and Android). Both apps log in with the user's own account.

Category rights types

Every category has one category rights type. There are five types:

• Personal category: each user sees their own projects in the category, plus projects other users have shared with them. Super admins and Team leaders see all projects in it. This is the default type for a new category.
• Team category: every user sees and can edit all projects in the category.
• Team category (read only): every user sees the projects, but cannot edit them. Users can present them in the Presenter apps and reuse their pages in their own presentations. Only Super admins, Team leaders, the user who created the category and the user who owns a project can edit the projects.
• User category: the category is only visible to Super admins, the user who created it, and the users it has been assigned to. This type is only available when it is turned on for your account; contact support@maglr.com to activate it.
• Leadership category (private): the category is only visible to Super admins and Team leaders.

Pick the type by what users should do with the projects. Use Team category (read only) for standard presentations everyone presents but nobody changes, Team category for projects people work on together, and Personal category when each user works on their own projects.

If your account uses teams, categories are linked to teams. A user only sees the categories of the team they are working in.

Setting the rights of a category

To choose the category rights type of a category:

1. Go to Settings > Categories.
2. Click Add category, or edit an existing category.
3. Under Category rights, select a category rights type.
4. If your account uses teams, select the team or teams under Add to team. This column is only shown to Super admins.
5. Click Save.

For the other fields in this panel, see Creating a category.

Giving a user access to a User category

A User category is only visible to Super admins, the user who created it, and the users it is assigned to. To assign a User category to a user:

1. Go to Settings > Users.
2. Edit the user.
3. Under the user's team, at Different rights to categories, tick the User category.
4. Click Save user.

Only User categories that are linked to that team are listed there. The User category type is only available when it is turned on for your account; contact support@maglr.com to activate it.

Rights for projects without a category

Projects that are not in any category follow a separate account setting. By default, users only see their own projects and projects shared with them. A Super admin can change this:

1. Go to Settings > General settings.
2. Under Rights without category, choose Show projects to all users or Only show user's own projects.
3. Click Save settings.

With Show projects to all users, all users can see and edit each other's projects that are not in a category. This setting does not change the rights of projects inside a category; those follow the category's own rights type.

Example: sharing standard presentations with the organisation

In this example, Marketing wants to give the whole organisation a set of standard presentations, while users also make their own. A Super admin sets up four categories:

• Category 1, Leadership category (private): only Super admins and Team leaders see it.
• Category 2, Team category (read only): holds Marketing's standard presentations.
• Category 3, User category: hidden for all users until it is assigned to a user.
• Category 4, Personal category: users create and keep their own presentations here.

A regular user who logs into the dashboard or a Presenter app sees:

• Category 2 (Team category (read only)): Marketing's standard presentations. In the dashboard these projects show as "Not editable" and cannot be opened for editing. In the Presenter apps users can present them. Users can also reuse their locked pages in their own presentations; see Create personal presentations. When Marketing updates and publishes a project, users see the updated version.
• Category 4 (Personal category): only the user's own projects, plus projects a colleague has shared with them. See Restrict or grant users access to publications.

The user does not see Category 1. Category 3 and its projects only appear once the category is assigned to the user in Settings > Users.

Frequently asked questions

Why doesn't my presentation show up in the Presenter app?

A presentation only appears in the Presenter apps when the project is in a category and has been published to the app. Add the project to a category, then publish it with Publish to app. The category's rights type also has to let the user see the project.

Can users edit projects in a Team category (read only)?

No. Regular users can see and present the projects in a Team category (read only), and reuse their pages in their own presentations, but they cannot edit them. Only Super admins, Team leaders, the user who created the category and the user who owns the project can edit these projects.

Who can see a Leadership category (private)?

Only Super admins and Team leaders. Regular users don't see the category. A regular user only sees a project from it when that project has been shared with them directly.

Updated on: 29/10/2026