Grant users access to specific presentations

The Share with users tab in a project's settings gives specific colleagues edit access to that one project, without an admin changing category or team access. It's most useful for projects your colleagues can't otherwise open, such as projects in a Personal category, where each user sees only their own projects. Admins set up which categories each user can see in the category structure. For how users work with their own projects, see create personal presentations.

Sharing a project with colleagues

To give a colleague edit access to a project:

1. In the dashboard, go to your projects overview.
2. Hover over the … button on the project's tile and click Settings.
3. Open the Share with users tab.
4. Tick the box next to each colleague you want to share the project with.
5. Click Save.

The colleague sees the project in their project overview after they refresh their dashboard, and can edit it. The project stays in the category it already sits in; it isn't moved.

Which colleagues you can share a project with

The Share with users tab lists the active users of your Maglr organisation, with their name, teams and role. You don't see yourself in the list. Which colleagues appear depends on the project's teams:

• Project on one or more teams: if the project's category belongs to one or more teams, the list shows only members of those teams. A colleague who isn't listed has to be added to one of those teams first.
• Project on no team: every active user in your organisation is listed.

A shared project is visible to the colleague only while they work in a team the project belongs to. If the project is on no team, the colleague sees it whatever team they work in.

A colleague who was shared with earlier but isn't a member of any of the project's teams stays in the list with the warning "Cannot see this project: not a member of its team. Uncheck to remove the share, or add them to the team." The share gives them no access until they're added to one of the project's teams.

Seeing who a project is shared with

You can check a project's sharing status in two places:

• The project tile: in the projects overview, a shared project shows a label on its tile. The owner sees how many colleagues it's shared with, such as "Shared 2x". A colleague it's shared with sees "Shared". Hover over the label to see who the project is shared with, or, if it was shared with you, who owns it.
• The Share with users tab: in the project's settings, the ticked boxes show which colleagues currently have the project shared with them.

Frequently asked questions

How do I stop sharing a project with a colleague?

To remove a colleague's access to a shared project:

1. In the projects overview, hover over the … button on the project's tile and click Settings.
2. Open the Share with users tab.
3. Untick the box next to the colleague.
4. Click Save.

Why can't my colleague see the project I shared?

A colleague sees a shared project only after they refresh their dashboard, and only while they work in a team the project belongs to. If the project's category belongs to one or more teams and your colleague isn't a member of any of them, the share gives them no access, and the Share with users tab shows the warning "Cannot see this project: not a member of its team. Uncheck to remove the share, or add them to the team." Add the colleague to one of the project's teams, or ask them to switch to that team. If the project is on no team, the colleague sees it in any team.

Can a colleague I shared a project with edit it?

Yes. Sharing a project through the Share with users tab always gives the colleague edit access. Anyone with edit access to the project, not only its owner, can open the Share with users tab and add or remove shares, so a colleague you shared with can also share the project with others.

Updated on: 29/10/2026