Divide users into Teams

Teams divide the users of a Maglr account into groups, so you control what each group can see and which projects its users can edit. Each team has its own settings, templates, users and categories. Teams suit organisations with many users across departments, locations or countries.

Only a Super admin can manage teams. Teams are under Settings > Teams.

Creating or editing a team

To create a team or change an existing one:

1. Go to Settings > Teams.
2. Click Add team to create a team, or click the pencil icon next to an existing team. The "Edit team" panel opens.
3. In the General tab, set the team's name, default language, color style and allowed publication types. See General team settings.
4. In the Template tab, add the template projects the team can use. See Choosing templates for a team.
5. In the Categories tab, add the categories the team can access. See Giving a team access to categories.
6. Click Save.

The Teams page lists every team with its number of users, and its number of templates and categories when it has any.

General team settings

The General tab of a team's "Edit team" panel holds the team's basic settings:

• Team name: the name of the team. This field is required.
• Default language: the language that is preselected when a user in the team creates a new project.
• Color style: the color style that is preselected when a user in the team creates a new project. With "No style selected", the account's default color style is preselected instead.
• Allowed publication types within team: the publication types users in the team can create and publish.

At least one publication type must be ticked. If none is ticked, the team can't be saved and Maglr shows "No publication type selected".

Choosing templates for a team

The Template tab of a team's "Edit team" panel sets which template projects users in the team can start from. Only projects that have been converted into a template appear here.

1. Go to Settings > Teams and click the pencil icon next to the team.
2. Open the Template tab.
3. Choose a template project in the dropdown and click Add. Repeat for each template.
4. To remove a template from the team, click the trash icon next to it.
5. Click Save.

Click here to see how you can turn your project into a template.

Adding a user to a team

You can add a user to a team from the team's row on the Teams page, and choose their role in that team at the same time:

1. Go to Settings > Teams.
2. Click the user-plus icon on the team's row. The "Add user to team" window opens.
3. Choose Add new user to invite someone new, or choose Add existing user and pick the user in Select a user.
4. Click Add. The user form opens with this team already selected.
5. Under "Connect with team", choose the user's role in Role inside team.
6. Click Invite user for a new user, or Save user for an existing user.

You can also add an existing user to another team from their profile: go to Settings > Users, click the pencil icon next to the user, turn on the switch next to the team under "Connect with team", choose a role in Role inside team, and click Save user.

A user can belong to several teams and have a different role in each. For example, a user can be a Designer in Team UK and an Editor in Team NL.

Click here for more information about adding users & editing their rights.

Changing a user's role in a team

A user's role in a team is set in the user's own profile, not in the team settings.

1. Go to Settings > Users.
2. Click the pencil icon next to the user.
3. Under "Connect with team", find the team and choose the new role in Role inside team.
4. Click Save user.

You can't change the role of a team's only Super admin. Give another user in the team the Super admin role first.

Removing a user from a team

The Users tab of a team's "Edit team" panel lists the team's users with their role. You can remove users here, but not add them or change their role.

1. Go to Settings > Teams and click the pencil icon next to the team.
2. Open the Users tab.
3. Click the × next to the user.
4. Click Save.

Two limits apply:

• A user must always belong to at least one team. You can't remove a user from their only team; Maglr shows "Can't detach user from team. User has no other teams."
• You can remove a Super admin from a team only when the team has another Super admin.

Giving a team access to categories

The Categories tab of a team's "Edit team" panel sets which categories users in the team can access.

1. Go to Settings > Teams and click the pencil icon next to the team.
2. Open the Categories tab.
3. Click the "Select a category" field and choose a category from the list. You can type to filter the list.
4. Click Add category. Repeat steps 3 and 4 for each category.
5. To remove a category from the team, click the × next to it.
6. Click Save.

Each category in the list shows how many teams use it. You can link one category to several teams; users in those teams then share the projects in that category. What a user can do with projects in a category depends on their role in the team and on the category's type, which is set on the category itself. A User category is only available to users who have it ticked in their user profile.

Click here for more information about categories in Maglr.

Deleting a team

1. Go to Settings > Teams.
2. Click the trash icon on the team's row. The "Remove team" window opens.
3. Type DELETE in the field.
4. Click Delete.

You can't delete a team when:

• it is the only team in the account (the trash icon is disabled);
• a category linked to the team still contains projects;
• it has users who don't belong to any other team.

First remove those categories from the team in its Categories tab, or move the projects out of them. Add those users to another team or delete them. Then delete the team.

Frequently asked questions

Who can manage teams in Maglr?

Only a Super admin can create, edit and delete teams, under Settings > Teams. Teams are only available with a Maglr Enterprise subscription.

Can a user be in more than one team?

Yes. A user can belong to several teams and have a different role in each, for example Designer in one team and Editor in another. You set the role per team under "Connect with team" in the user's profile (Settings > Users > pencil icon next to the user).

Why can't I remove a user from a team?

A user must always belong to at least one team, so you can't remove a user from their only team. A Super admin can only be removed from a team that has another Super admin. Add the user to another team first, or add a second Super admin to the team.

Why can't I delete a team?

A team can't be deleted while it is the only team in the account, while a category linked to it still contains projects, or while it has users who don't belong to any other team. Remove those categories from the team (or move the projects out of them), and add those users to another team or delete them. Then delete the team with the trash icon on its row in Settings > Teams.

How do two teams share projects?

Link the same category to both teams in the Categories tab of each team's settings. Users in both teams can then reach the projects in that category. What users can do with those projects depends on their role and on the category's type.

Updated on: 23/10/2026