Add & edit user profiles

The Users page lists the users who have access to your Maglr dashboard, and it's where you invite, edit and delete users. Go to Settings > Users to open it.

Super admins can manage every user. Team leaders can manage the users in their own team, except Super admins. Your license sets how many users you can add.

Adding a user

To add a user to your Maglr account, invite them from the Users page:

1. Go to Settings > Users.
2. Click Invite user.
3. Enter the user's First name, Last name and Email contact. All three fields are required.
4. Under "Connect with team", choose a role in Role inside team. On Enterprise accounts with several teams, switch on each team the user should join and choose a role for each team.
5. Optional: under "Account security", tick Two-Factor Authentication or Single Sign-on (SSO).
6. Optional: open "Adjust rights manually" and tick or untick individual rights.
7. Click Invite user.

The user receives an invitation email and can then activate their account.

User roles

A user's role decides which parts of the Maglr dashboard they can access. You choose the role in the Role inside team dropdown when you add or edit a user, and the window shows a short description of the selected role. The available roles are:

• Super admin: access to all teams and all settings.
• Team leader: access to the basic settings and projects within their team.
• Designer: designs projects in the editor and sets the navigation, typography and color styles.
• Editor: creates and edits their own projects.
• Contributor: edits projects in the editor, without access to design settings such as navigation, typography and color styles.
• Mailer: sends personalized projects. Only available when your account has the Mailer module.
• Statistics: only has access to the statistics module.
• Presenter: only has access to the Maglr Presenter apps to download projects. Only available when your account has the Presenter apps.

You can't change the role of a team's only Super admin: the Role inside team dropdown is greyed out until another user in that team is also Super admin.

Adjusting a user's rights manually

"Adjust rights manually" lets you turn individual features on or off for one user, on top of their role. You find this section in the window where you add or edit a user:

1. Go to Settings > Users.
2. Click Invite user for a new user, or the pencil icon next to an existing user.
3. Open "Adjust rights manually" if it's collapsed.
4. Tick a box to give the user access to that feature, or untick it to remove access.
5. Click Invite user or Save user.

The rights are grouped under Modules, Settings, Special settings and Publication type. The options available depend on the user's highest role, and greyed-out options can't be changed. On Enterprise accounts with teams, the section is called "Adjust rights manually (for all teams)" because the rights apply to the user in every team.

Editing a user

To change a user's details, role, teams, account security or rights:

1. Go to Settings > Users.
2. Click the pencil icon next to the user.
3. Make your changes.
4. Click Save user.

The edit window also lets you:

• Change the profile picture: the picture is used as the user's avatar in the dashboard and as the email sender in the Send module.
• Resend the invitation: for a user who hasn't activated their account yet, the window shows "This user has not yet activated their account." Click Resend invite to send the invitation email again.

Deleting a user

To remove a user from your Maglr account:

1. Go to Settings > Users.
2. Click the bin icon next to the user.
3. Type DELETE in the field.
4. Click Delete user.

You can't delete your own user. If a user also belongs to another Maglr account, their row shows a link icon with a line through it instead of the bin icon. Clicking it opens the same "Remove user" window. After you type DELETE and click Delete user, the user is removed from your account only; their access to the other account stays.

Requiring 2FA or SSO for a user

You can require a user to sign in with Two-Factor Authentication (2FA) or Single Sign-on (SSO):

1. Go to Settings > Users.
2. Click the pencil icon next to the user.
3. Under "Account security", tick Two-Factor Authentication or Single Sign-on (SSO).
4. Click Save user.

You can also set this while inviting a new user, in the same "Account security" section. What each option requires from the user:

• Two-Factor Authentication (2FA): the user must set up Microsoft Authenticator or Google Authenticator and enter a code from the app when they log in. See how to set up 2FA for your Maglr account.
• Single Sign-on (SSO, Enterprise only): the user must log in with their Microsoft or Google business account. See how to set up SSO as a Maglr user.

You can require one or the other for a user, not both. In the edit window, ticking one disables the other; when you invite a user, tick only one. The checkboxes start from the account-wide setting in General settings, and the choice you make for a user overrides that setting for them. The "Account security" section only appears when your account has 2FA or SSO.

Adding a user to teams (Enterprise)

On Enterprise accounts, a user can belong to several teams and have a different role in each. For example, a user can be a Designer in Team NL and an Editor in Team UK. To add a user to a team:

1. Go to Settings > Users.
2. Click the pencil icon next to the user, or click Invite user for a new user.
3. Under "Connect with team", switch on the team.
4. Choose the user's role for that team in Role inside team.
5. Click Save user or Invite user.

A user must be connected to at least one team. If a team has categories of the type "User category", "Different rights to categories" appears under that team. Tick the categories this user can access; a User category is only visible to the users it's assigned to.

User limit

Your license sets the maximum number of users in your account. The Users page header shows how many users you use out of your maximum, for example "Users (3 / 5)". Presenter and Statistics users don't count toward the limit. Presenter users show a "free user" tag in the list.

When you reach the limit, the window for adding a user shows "Maximum number of users reached. Upgrade your subscription." with a Change subscription link. Until you upgrade, you can only add users with the Presenter or Statistics role.

Frequently asked questions

Do Presenter and Statistics users count toward my user limit?

No. Users with the Presenter or Statistics role don't count toward the maximum number of users in your Maglr license, and you can still add them when you've reached your user limit. Presenter users show a "free user" tag on the Users page.

How do I resend an invitation to a user?

Go to Settings > Users, click the pencil icon next to the user, and click Resend invite. The link only appears for users who haven't activated their account yet.

Why can I only unlink a user instead of deleting them?

The user also belongs to another Maglr account. On the Users page, their row shows a link icon with a line through it instead of the bin icon. Clicking it opens the "Remove user" window: type DELETE and click Delete user. This removes them from your account only, so they keep their access to the other account. You also can't edit their name or email.

Can I require both 2FA and SSO for one user?

No. Under "Account security" in the user's settings, you can tick Two-Factor Authentication or Single Sign-on (SSO), not both. Ticking one disables the other. When you invite a user, tick only one.

Why can't I change a Super admin's role?

You can't change the role of a user who is the only Super admin in a team: the Role inside team dropdown is greyed out. Give another user in that team the Super admin role and save, then change the original user's role.

Updated on: 20/10/2026